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Executive Assistant to the COO

Be a part of something big—work at United Way! We are seeking an experienced, flexible, proactive executive assistant to support our COO. This position will provide executive support in a fast-paced environment. A successful Executive Assistant will bring 7+ years executive level experience, be detail oriented and a self-starter, have excellent technology skills and the ability to multi-task, prioritize and anticipate needs and work well under pressure. If you are looking for a rewarding opportunity to utilize your organizational and communication skills and provide support to the board and executive committees, this may be the opportunity for you to make a difference!

Greater Twin Cities United Way unites caring communities to build pathways out of poverty, creating opportunity for all.

Description of Duties
• Manage daily workflow of the COO including scheduling appointments, maintaining calendars, telephone, department and group meetings, expense reports, files, etc.
• Manage the administrative needs of the COO.
• Manage logistics for the Board of Directors meetings and activities as well as other events as needed.
• Prepare, assemble and publish Board of Directors & Executive Committee meeting materials. Take meeting minutes.
• Interface with the CEO, Executive Assistant to the CEO and board members to ensure Board related activities are handled professionally, effectively and timely.
• Proactively and professionally screen telephone calls, e-mail and visitors. Use initiative and independent judgment to respond to requests, provide information and resolve issues.
• Prepare highly confidential reports, correspondence, etc.
• Meeting set-up and tear down for internal and external meetings
• Plan and coordinate detailed travel arrangements.

Specifications
• Seven plus years administrative experience supporting a high-level executive and a board is required
• Proven ability to manage and prioritize calendars and e-mails through Outlook
• Advanced computer skills in Microsoft Office (Word, PowerPoint, Excel, Outlook, etc.); database experience required, Adobe Professional
• Proactive; takes initiative and demonstrates ability to anticipate and manage issues
• Exceptional flexibility and proven ability to reprioritize work and schedules as needed
• Exceptional interpersonal skills and proven ability to effectively communicate and interface with executives, including the CEO, Board of Directors and others both internally and externally
• Exceptional grammar, writing, and communication skills
• Excellent organizational skills with strong attention to detail
• Exceptional time management, prioritization and project management skills. Capable of handling a variety of projects simultaneously (mostly self-directed) in a timely manner to meet deadlines
• Exhibits confidentiality in handling information that may impact the entire organization
• Ability to utilize discretionary decision-making
• Strong problem solving and follow up skills; must be proactive and take initiative
• Experience coordinating travel, scheduling meetings, maintaining calendars and expense reporting

Deadline for applying – Open until filled. Review will begin immediately.

Apply on-line at: www.unitedwaytwincities.org/careers


An Equal Opportunity Employer
Committed to a Culturally Diverse Work Force

 





 
 

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